Free template · no account needed
Vehicle maintenance log template
Print it and keep it in the glovebox, or open the CSV in any spreadsheet app. One row per service. The columns below are the minimum that makes a log worth keeping, and they are the same fields a maintenance record carries in BuildBay.
The sheet
7 columns · 12 blank rows
Maintenance log
Vehicle ______________________
| Date | Odometer | Service or repair | Parts and fluids | Cost | DIY or shop | Notes |
|---|---|---|---|---|---|---|
| 2026-03-14 | 78,400 | Front pads + rotors | Textar pads, Zimmermann rotors | 412.00 | DIY | Rear pads at ~5 mm, do nextexample |
Print it for the glovebox, or open the CSV and keep it in a spreadsheet. Delete the example row.
What each column is for
Date
When the work was done, not when you remembered to write it down.
2026-03-14
Odometer
Mileage at the time of service. The single most useful number on the sheet.
78,400
Service or repair
What was done, specifically: "front pads + rotors", not "brakes".
Front pads + rotors
Parts and fluids
Brands, part numbers, fluid specs and quantities. Future-you will search for these.
Textar pads, Zimmermann rotors
Cost
Parts and labor. Even rough numbers add up to an honest total.
412.00
DIY or shop
Who did the work, and the shop name if it went out.
DIY
Notes
Torque values you used, what you noticed, what to watch next time.
Rear pads at ~5 mm, do next
Other templates
- Car mod list and build sheet template
Every modification with its part number, cost, and install date.
- Car build budget worksheet
Estimate against actual, by cost category and stage.
- Vehicle document checklist
The paperwork worth keeping, and when each piece gets asked for.
In the product
When paper stops scaling, BuildBay keeps the same fields per vehicle with photos and receipts attached, and works out what is due next by date and by mileage.
Keep it in one place instead
A sheet works until it does not: the glovebox copy gets wet, the spreadsheet gets forgotten. BuildBay keeps the same fields per vehicle, with receipts and photos attached, private by default.